Preparing your vehicle before shipping is an important step toward a smooth auto transport experience. Whether you’re moving to another state, purchasing a vehicle online, or arranging transportation for a family member, a little preparation can help prevent delays and misunderstandings.
Waystone Auto Transport recommends reviewing your vehicle’s condition, organizing the necessary documentation, and confirming pickup arrangements before your scheduled shipping date.
Here are ten practical tips to help you prepare.
1. Clean Your Vehicle
Wash the exterior of your vehicle before pickup so existing scratches, dents, and other cosmetic damage are easier to identify.
A clean vehicle allows you and the driver to complete a more accurate condition inspection.
You don’t need a professional detailing service, but removing excessive dirt and debris can make documentation easier.
2. Take Detailed Photographs
Before the carrier arrives, photograph your vehicle from multiple angles.
Capture the front, rear, sides, roof where accessible, wheels, and any existing cosmetic damage.
Keep your photographs with your shipping documents for reference when the vehicle is delivered.
3. Remove Personal Belongings
Remove valuables, electronics, loose items, and personal possessions from the interior.
Auto transport arrangements generally focus on transporting the vehicle itself, and personal belongings may not be covered under the carrier’s cargo insurance.
Ask about any restrictions before leaving items inside the vehicle.
4. Check for Fluid Leaks
Inspect your vehicle for noticeable leaks before shipping.
Significant fluid leaks may create safety issues for the carrier and other vehicles on the trailer.
If you notice a problem, arrange repairs or inform the transport provider before pickup.
5. Keep the Fuel Level Low
Many auto transport carriers recommend leaving approximately one-quarter of a tank of fuel.
This is generally enough for loading and unloading while helping reduce unnecessary vehicle weight.
Always follow the specific instructions provided for your shipment.
6. Check Your Battery and Tires
Make sure the vehicle battery is sufficiently charged and the tires are properly inflated.
A vehicle that cannot start or move as expected may require special equipment.
If your vehicle is inoperable, communicate that information when requesting a quote.
7. Secure Loose Accessories
Remove or secure detachable accessories such as roof racks, antennas, spoilers, and other aftermarket equipment when appropriate.
Special modifications may affect the vehicle’s dimensions or loading requirements.
Tell your transport provider about unusual accessories before the pickup date.
8. Disable Alarm Systems
Vehicle alarms can activate unexpectedly during loading or transportation.
Disable the alarm where appropriate and explain any special starting or security procedures to the driver.
If your vehicle uses a unique key system, make sure the necessary keys or access devices are available.
9. Prepare Your Documents
Keep your booking confirmation, contact information, and any required vehicle documents accessible.
At pickup, the driver will typically complete a vehicle condition inspection and issue a Bill of Lading or similar transport document.
Review this information carefully before signing.
10. Confirm Pickup and Delivery Arrangements
Before pickup day, verify the addresses, contact numbers, estimated schedule, and availability of an authorized representative.
Large transport trucks may not be able to access narrow residential streets or locations with low-hanging trees and restricted parking.
If necessary, coordinate a safe and legal nearby meeting point.
What Should You Do When Your Car Arrives?
When your vehicle reaches its destination, inspect it carefully before completing the delivery paperwork.
Compare its condition with your pickup photographs and original inspection record.
If you notice new damage, document it on the delivery paperwork and notify the appropriate transport contacts promptly.
Final Thoughts
Preparing your vehicle doesn’t have to be complicated. Cleaning it, checking its condition, removing personal items, and confirming your transportation details can make the shipping process easier.
Whether you choose open, enclosed, door-to-door, or state-to-state transport, these steps can help you feel more prepared.
Need assistance planning your vehicle shipment? Contact Waystone Auto Transport at (858) 434-8838 to discuss your transportation needs.